Blue Planet Offices, Inc.
Rental Terms and Conditions
For additional information, see the policy page at blueplanetoffices.com/policy.
By renting equipment from Blue Planet Offices, Inc. (referred to hereafter as 'the lessor'), you (referred to hereafter as 'the renter') accept that the equipment is in good, functional condition at the time received. If we ship the rental equipment to you and the package is delivered damaged, opened, or otherwise is suspicious looking manner, do not accept it and notify us immediately. If you chose to accept it, save all packaging material for inspection by the carriers agents and notify us immediately.
Rental rates are stated on tvkeywest.com and rentals are available normally for 4, 8 and 24 hours unless otherwise stated. However, during major holidays, holiday weekends and during major events in Key West such as Fantasy Fest, Pride Weekend, Tropical Heat and other events, ONLY 24 HOUR RENTALS are available.
A deposit of 50 percent of the rental total is required to reserve the equipment and date. Prepayment of the full rental is accepted and is suggested if no member of the wedding party will be available at the delivery location to pay the balance and sign the contract. Cancellations made more then 60 days before the event will receive a full refund. Cancellations between 59 and 30 days before the event receive a 50 percent refund of the amount paid. No refunds with less than 30 day cancellations although the rental may be moved to another date without cost. Changes of rental dates, 10 days or less before the event will incur a 25 percent additional payment charge to move the date subject to availability of equipment. We are a small business; refunds can take up to 30 days to process.
The renter agrees to pay the rental rate for the period the merchandise is used and in transit. The renter further agrees to promptly return the merchandise at the end of the rental period in the same condition as received.
The renter also agrees to pay for any damages to, or loss of, the rented merchandise occurring during their time of possession or because of loss and or damage from improperly packing the returning equipment shipment.
Upon return and inspection any and all repairs necessary and or accessories missing that were itemizes will be charged at our current rates and billed to the renter.
A full day or other period rental is charged, even for a partial days or a partial rental period of use. There are absolutely no refunds for early returns. The renter agrees to pay the regular rental rate for full day that the merchandise is in his possession and until it is returned to the lessor.
The renter will also pay the lessor for any charges incurred by the lessor to recover merchandise not promptly returned when requested. The lessor retains title to the merchandise and the right to end this lease and take possession of the merchandise if it is not returned on request.
The lessor assumes no responsibility for damage to film materials or other liability of any kind resulting from the use or malfunction of the equipment. The renter agrees that the limit of our liability is limited to a refund of the actual RENTAL Charge ONLY.
The renter must present a copy of both sides of their valid current State Drivers License or State Photo ID. and a deposit equal to the actual value of the merchandise must be paid by cash, cashiers check, or major credit card.
The venue of any legal disputes concerning this contract are to be filed in the City of Key West, Monroe County, Florida.
Blue Planet Offices, Inc. will make every effort to design a rental to meet the renter's needs. The renter is required to provide security, adequate to our satisfaction, to protect the equipment.
Reservations can be made by phone or by email. All rentals are subject to availability. A contract must be signed prior to the start of the rental term.
Notice of cancellation of rentals must be submitted at least 10 days in advance of intended use. Failure to do so will result in full payment and no refund. Notice of cancellation of less than 30 days will require one half of payment and one half refunded. Rentals are usually reserved for periods and events of high demand. Most rentals are made well in advance which makes it impossible to rent the equipment to another customer when a rental is cancelled at the last minute. Due to the fact that Key West is a popular tourist destination and we only have one of each item available on our website strict terms are necessary. If we are able to rent the equipment to another customer, that amount (less delivery and taxes) will be added to your refund up to the amount of your order. Refunds are not made until after the date of the event and may take up to 30 days.
Rental fees are as posted on the TVKEYWEST.COM website unless other written arrangements have been made with Dan Schramm at Blue Planet, or as per rental agreement. Minimum rental period is one day, though many items are available for 4, 8 hours and 24 hours.
Payment of the rental fee is required at the time of reservation, unless other arrangements are made. Rentals made more than 60 days in advance may pay 50 percent in advance and the balance upon delivery of the equipment by cash or credit card. Rentals made less than 60 days in advance and all rentals of less than $100.00 must be paid in advance.
If the rental period goes over the agreed upon time, the additional time rental is due when the equipment is returned. Any discrepancies between actual and estimated cost will either be billed for directly after work is complete. We will accept cash or cashier's check. Personal or business checks are accepted at our discretion. Major credit cards are accepted. Credit and open accounts are not available. Proper identification is required.
Equipment Pick Up & Return
Blue Planet Offices, Inc. will deliver the equipment to the jobsite unless other arrangements are made, setup the equipment and pick it up .
The renter is wholly responsible for any loss or damage to the rental equipment. Blue Planet Offices, Inc., tvkeywest.com or Dan Schramm does not offer any insurance coverage for the rental items. In the event of loss or damage of the item, for any reason, or if the item is not returned on or before the agreement expires, the renter will be liable for up to full replacement value of the equipment, and possible penalties given at the discretion of Blue Planet Offices, Inc. All equipment is available for inspection and testing by the renter on the day of rental. Failures must be reported immediately. Any price adjustments due to failure will be determined by Blue Planet Offices, Inc. or Dan Schramm. In the event of an equipment failure, back-up equipment will be supplied to the very best of our abilities. Unauthorized service or modification to any rental equipment will result in further charges. Blue Planet Offices, Inc. reserves the right to inspect the equipment at any time during the rental term and has the option to remove the equipment for failure to meet with the contract terms, without refund.
Renter hereby agrees to indemnify and hold harmless Blue Planet Offices, Inc. and Dan Schramm, it’s offices and employees from any and all claims, suits, damages, losses, liabilities (including Worker’s Compensation for renter’s employees and agents either full-time or day-hired), including attorney fees for: loss of life or injury to any person, damage to property or other damages or losses whatsoever, resulting directly or indirectly from a cause or occurrence in, opon, at or from the use of rented equipment or facilities, including but not limited to such damage or injury which may be caused by the negligence of Blue Planet Offices, Inc. or Dan Schramm, its agents, offices, or employees.
Any dispute arising under or pursuant to this agreement shall be controlled by Florida Law and venue in Monroe County. Should renter default, or fail to perform under any provision herein, renter agrees to pay reasonable attorney’s fees and other costs actually incurred by Blue Planet Offices, Inc. in enforcing such provisions. This agreement involving equipment, facilities, and services shall not be amended or modified except by mutual agreement, in writing, signed by both parties.
ADDITIONAL TERMS AND CONDITIONS
RESTRICTIONS UPON THE USE OF THE EQUIPMENT
LOCAL USE ONLY, UNLESS OTHERWISE AGREED. All or any part of the Equipment may not be removed from the Key West area without the prior written consent of the Lessor. In any case, the Equipment will not be removed from Monroe County Florida to any other county or foreign country without first having notified Lessor and obtaining from Lessor its written consent for such use or removal. Potential renter must set-up a special meeting with the Lessor to discuss the capability and/or special requirements of Lessor to rent the Equipment to be use outside the Key West FL area. Some restrictions apply.
USE BY QUALIFIED TECHNICIANS ONLY.
Renter agrees that only duly qualified employees and/or agents of renter shall use the Equipment. The Equipment will be used in strict compliance with standard operating procedures prescribed for the Equipment. You shall not permit the Equipment to be used in violation of any laws.
NO SUBLEASE BY YOU IS PERMITTED.
You may not sublease all or any part of the Equipment without written consent of the Lessor. renter shall not permit others to use or loan the Equipment to any person or firm and it shall at all times remain under the immediate control, supervision and direction of renter personally.
DO NOT REMOVE SERIAL NUMBERS OR COVER COMPANY LOGOS.
You may not remove or cover any serial numbers, tags, nameplates, or identifying logos on the Equipment showing ownership by the Lessor. Removal of property tags will be considered as prima facie evidence of theft.
NO AERIAL USED WITHOUT NOTIFICATION.
Renter agrees that the Equipment will not be taken from the ground in an airplane or any machine used for air travel without prior written consent of Lessor. Additional insurance will be required to cover those uses.
EQUIPMENT DAMAGED OR DESTROYED WHILE IN THE FIELD
It shall be the duty of the renter to notify Lessor immediately in writing of any claimed defect or non-function in any of the Equipment and it shall be the duty of the renter to constantly check the product produced as it is produced by him. In no event shall Lessor be responsible for any claims for any alleged loss of profits, damages, delays or expenses claimed to have arisen out of renter's use of the Equipment. renter shall return to Lessor, at renter's expense, for exchange or for other Equipment, any item of Equipment listed herein, which renter claims, has become non-functional subsequent to delivery. Provided Lessor in his sole judgment determines that said defect or non-function was not caused by any act of the renter or its employees or agents, Lessor shall then have the option of substituting other like Equipment in exchange for the returned Equipment or of canceling this Agreement and recalling all Equipment. renter will be responsible for any shipping or delivery charges for substitute Equipment.
Upon the return of damaged Equipment, the Lessor will make a determination of the extent of the damage and the required repairs. Lessor will use the closest Equipment manufacturer's service office as the official inspector of the damaged or destroyed Equipment to help him determine final procedure to be done. renter and their representative(s) and/or agents, will have a reasonable amount of time to inspect the damaged. In determining whether Equipment shall be replaced or repaired, the Lessor's judgment shall be conclusive upon you. Should the Lessor determine that the Equipment must be replaced, renter will be responsible for the cost to replace the same item or the closest comparably new model, at current manufacturer's retail prices less any discount available, without deduction for depreciation.
In the event that after delivery to you, any of the Equipment is lost, stolen, damaged beyond repair, destroyed or otherwise disappears or is not returned for any reason, you will be responsible for the cost to replace the same item or the closest comparably equipped model, at current retail prices less any discount available, without deduction for depreciation. As soon as you realize that Equipment is missing, notify the Lessor, and file a police report. In all instances immediately report any missing, lost, or stolen equipment to Lessor and file a report with the local authorities.
RENTAL CHARGES, LATE CHARGES AND CANCELLATION
YOU MUST RETURN THE EQUIPMENT ON THE DATE AND TIME SPECIFIED in the rental agreement or subject to additional charges. The last rental day shall be the day specified in the rental agreement or up until 10:00AM of the next business day. A full additional day's rental will be charged for any Equipment not returned by 10:00AM. Fully daily rates shall be charged for each day Equipment is not returned after the date specified for the return of the Equipment.
IF YOU RETURN THE EQUIPMENT IN DAMAGED OR NON-WORKING CONDITION, the rental period will be extended by the shortest reasonable time necessary to repair such damage or replaced non-repairable Equipment and return item(s) to the Lessor general inventory. There may be delays in repair or replacement attributable to causes beyond the Lessor's control. Full rental rate will continue to be charge until the invoice for damages has been paid in full to the Lessor. If requested, renter shall advance the monies in order to allow the Lessor to repair or replace the Equipment.
The acceptance of the return of the Equipment by the Lessor is not waiver by the Lessor of any claims it may have against renter under this agreement or for latent or patent damage to the Equipment.
MINIMUM CHARGES. There may be minimum rental periods and/or special fees applicable to Equipment to be used other than locally. Service during non-business hours may incur additional charges.
CANCELATION CHARGES. renter agrees that in the event that renter must cancel this rental agreement for any reason whatsoever including weather, charges may apply in consideration of the Lessor preparing, holding in reserve or sub-renting equipment, facilities or vehicles on your behalf. For daily rentals, the fully daily rental rate will be charged for each day of cancellation. When on a weekly schedule, renter agrees to pay for the minimum number of weeks as specified and no reduction shall be made for cancellation. By keeping the Lessor informed in advance of your shooting schedule you can minimize cancellation fees. MISCELLANEOUS ASPECT OF RENTAL AGREEMENT
If renter is an individual, corporation, or any other business entity, the person signing this agreement on behalf thereof, hereby warrants that he has full authority to sign this agreement and obligate said individual, corporation or business entity. Said person signing this agreement, the individual, corporation and/or business entity, shall be jointly and severally liable for all rentals and other sums that may be at any time due and owing to Lessor under the terms of this agreement.
This agreement contains the entire understanding between the parties' hereto-including representations and may not be modified except by instrument in writing signed. renter hereby certifies that he has read and fully understands all the provisions of this agreement prior to executing this agreement.
Blue Planet Offices, Inc.
1107 Key Plaza #306
Key West, FL 33040-4077